How to enable Edvoice and send access codes from schools

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From the admin panel, the school is able to send messages to all the base groups; in the same way, the school can send invites so that both students and parents join Edvoice, see the sent messages history in a group and disable Edvoice in a particular group.

In order to do it, the admins have to access the Admin panel, access the Base groups tab and click on the group of their choice.

NOTE: You can learn more about how to create base groups here.

Enable: 

You first need to enable Edvoice before being able to send messages. Those schools or users that have not purchased Edvoice will not be able to enable it.

In order to enable Edvoice in a particular group, you first have to select a base group where you wish to enable it. When you see the list of students in the base group, you will notice the Edvoice button at the top right part of the screen; if you click on this button, you will see the Enable option.

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Disable: 

If you want to stop using Edvoice, you must first select a group and click on the Edvoice option from the group’s menu. Then you will see the Disable Edvoice option.

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This option allows you to enable this Edvoice group. By clicking on this option, you will no longer be able to send any more messages, and this group will disappear from parents’ and students’ Edvoice app, along with all the message history.

You can enable the group again anytime by clicking on the Activate option that appears in the Edvoice option in the group’s menu. Once it is enabled, the previously sent messages will appear again and communication with the recipients will be restored.

Send access codes: 
With this option you can send all the enabling codes for both students and their parents.

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You can do it in different ways: individually or collectively. In order to do it collectively, you can:

  1. Click on the Generate invites option on the top part of the codes. With this option a PDF document will be created with a page for each student. In each page you can find the codes for the students and their parents to know the steps to enable their accounts and join the group.
  2. Click on the Send to all by email option, which appears at the end of the students’ list, so that all of them receive the email with their codes.

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  1. In order to do it individually, you have to click on the 3 vertical dots at the right side of the student’s enabling code. This option allows you to:
  • Send the code to the student by email
  • Send the code to the parents by email
  • Send the code to both the student and the parents by email

View_codis_2.png

You also have the option of generating a single access code for each student/parent that will help them to add from Edvoice all the groups where the student is enrolled.

For this, you must select in Invitations the option "Invite to all groups", and the unique codes will be shown in the modal and also when generating the PDF of invitations.

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It is important to know that in order to have the unique code option, students must have completed the Identification field and it must be the same in all the groups to which it belongs.

Video tutorial for admins:

 

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